What?
Month-end closing is a recurring six-step checklist: clear the queue, correct uncertain ones, weed out duplicates, review categories, pull the report, export to accounting. Order matters — the export is the last step.
The closing is done entirely on desktop. The web panel and mobile each handle only a piece of this flow; where each one fits is in the table below.
| # | Step | Where It's Done | Details Page |
|---|---|---|---|
| 1 | Clear the pending queue — make sure no receipt sent for reading is still missing from your list | 🖥️ Desktop · 📱 Mobile (monitoring: 🌐 panel) | Reading and approval |
| 2 | Correct uncertain ones — low-confidence reads or ones missing a key field | 🖥️ Desktop | List, detail and editing |
| 3 | Weed out duplicates and e-documents — don't let the same expense show up twice | 🖥️ Desktop | Accounting rules |
| 4 | Review categories — an empty category throws off the report | 🖥️ Desktop | Search and filtering |
| 5 | Pull the report — see the totals before you send | 🖥️ Desktop | Reports |
| 6 | Export to accounting — by file, direct submission, or Defter-Beyan | 🖥️ Desktop · 🌐 Web panel · 📱 Mobile | Exporting |
ℹ️ Important: This information is for informational purposes only and does not replace professional accounting advice. Regulations and amounts change, and outcomes vary depending on the taxpayer's specific situation. Consult your certified public accountant (SMMM/YMM) for definitive guidance. LA Fish does not make decisions — it only flags.
How?
🖥️ Desktop — All Six Steps
Before you start, pick which client you're closing for from the Individual/Organization: list at the top. The list, the report, and the export all work off the selected individual/organization; a closing done with the wrong one selected is wrong from the start — see Company / taxpayer.
- 1 · Clear the Pending Queue Receipts sent to AI don't show up in your list until they finish — so they're also missing from the report and the export. Switch to the 🕒 Pending tab: the number in parentheses next to the tab name tells you how many jobs are waiting. In the panel, Refresh updates the status, and Fetch Completed brings the finished ones down into your list. The 🔄 button in the top bar does the same thing. The table shows each job's status: Queued, Processing, Completed (waiting), Fetched, Error. Don't move to the next step until the number in parentheses hits zero. If you have a receipt on your phone that you captured but didn't send, finish that first: Review → Upload and Read. Details: Reading and approval.
- 2 · Correct Uncertain Reads Check the ⚠ Only uncertain ones box on the tab row. This filter brings up receipts with a low confidence score, or ones missing a key field like date, total, or Tax ID — everything that slipped through during the month lands on a single screen. Open each row with 🔍 Details, compare it against the scanned image, and correct the field. Once the list is empty, don't forget to uncheck the box. Details: List, detail and editing.
- 3 · Weed Out Duplicates and E-Documents If you've scanned the same receipt twice, LA Fish won't even open a second row: seeing the same date + receipt no. + Tax ID + total combination, it says "already recorded." So what you're actually looking for are pairs that were read differently or entered by hand. The fastest way to find them is to choose Merchant from the Group by box; a duplicate date and amount under the same merchant jumps right out. After Import from Device, a selection window opens for records that may be e-Archive/e-Invoice documents: mark them with the Select E-Archive Invoices, Select E-Invoices, or Select ETTNs shortcuts, then click Exclude Selected. If these already reach your accountant as e-documents, taking them out of the receipts is the right call. Deleting is safe: everything can be undone from the 🗑 Deleted tab. If you're on Premium Office, the ⚖️ Rules → 📋 Ready-made: Regulatory rules pack flags cases like "duplicate e-document" and "too many meal receipts on the same day" automatically in future months — see Accounting rules.
- 4 · Review Categories Choose Category from the Group by box; the list splits into collapsible category headings, and anything with no category is gathered into a single group. You can do the same thing with a filter: ＋ Add Filter → field Category, operator =, value empty. Fill in the empty ones, fix the ones that landed wrong. This step comes before the report, because the report groups by category — an empty category falls into the Other pile in the report.
- 5 · Pull the Report Go to 📊 Reports in the top bar. In the filter bar at the top, check who to include from the Individual/Organization list (there are All / Clear shortcuts), check the Date range box and enter the first and last day of the month, then press Apply. The tabs go Monthly, Category, Merchant, VAT, and Exported. A one-line summary sits at the bottom: receipt count, tax base, VAT, grand total. If these four numbers don't match what you expected, stop and go back to the earlier steps. Want a file? Export to Excel. Want to set up your own fields and grouping? 🧩 Custom Report. Details: Reports.
- 6 · Export to Accounting First set up the scope: is the right individual/organization selected, is the month filter still on, does the record count above the list match what you expect. Then choose your route. By file: in the ⤴️ Export window, choose an Export Template, then under Which records will be exported? check All, Filtered, or Selected — each option shows a live count of how many records it covers. The button itself also shows "⤴ Export · N records" — read that N before you press it. Exporting is available on Standard and above: on Standard and Premium you get Excel (Universal) or CSV, while the templates made for accounting software (Paraşüt, Logo, Mikro, Netsis, Luca, Zirve, Uyumsoft) are in Premium Office; on other plans these templates don't appear in the list. Direct: if you're on Premium Office and you've configured and tested your program from 🧾 Accounting, use 📤 Send Directly. If you don't have accounting software: 📋 Defter-Beyan — see Defter-Beyan (GİB). Exported receipts move to the ⤴ Exported tab and drop out of the main list; you start next month with a clean list. Details: Exporting and Sending to accounting.
If you get stuck: You sit down to close the month, but the list shows fewer records than you expected. Check in order: the ⚠ Only uncertain ones box may have been left checked from the previous step; a saved filter showing up in color in the top bar may be narrowing the list (clicking the same button again clears it); or you're on a different tab instead of 📋 Main.
How to shorten this every month: a saved filter
Tie the filter + sort + search trio you set up during closing to a name with 💾 Save Filter (for example, Closing – this month). The name becomes a button at the right end of the top bar; next month you set up the exact same filter with one click, and there's no risk of forgetting a condition. Right-click the button and choose Overwrite (with current filter+sort+search) to update the date range for the new month. Details: Search and filtering.
🌐 Web Panel — Monitoring and Export
The panel doesn't do the whole closing; it covers just two steps.
- Monitor the Queue Go to Operations from the left menu. You see pending and completed jobs with their statuses, and refresh with Refresh. This is a monitoring screen only: completed jobs are added to your receipt list using Update on desktop.
- Set Up the Scope On the My Receipts screen, choose Company / Taxpayer, enter the Start and End dates, and press Filter. The panel's filter doesn't apply automatically, you have to press the button.
- Export Choose a template from the format list above your list, and press Export. If your plan is Premium Office, a Send to Accounting button also appears in the same spot and sends the selected company's filtered receipts. Defter-Beyan export is also in the panel: the Accounting screen.
Not available in the panel: the uncertain-ones filter, grouping, multi-condition filters, and reports. These four are done on desktop.
📱 Mobile — Empty the Queue, Export If Needed
- Clear the Queue Switch to the Review tab; if there's a pending receipt, press Upload and Read. If a queue is left waiting on the phone, those receipts won't show up anywhere — this is the first job of closing.
- Export If Needed Choose the company on the My Receipts tab, and use Export (Standard and above) to get the receipts in this view as Excel (.xlsx) or CSV. If you're on Premium Office, a Send to Accounting button also shows up.
The bulk of closing isn't on mobile. Filtering uncertain ones, weeding out duplicates, grouping, and reports aren't available on mobile; they're done on desktop. Mobile's job in closing is emptying the queue.
Why This Way?
Why is the queue first? Because a receipt waiting in the queue doesn't exist in your list. The report won't count it, the filter won't find it, the export won't send it. A month-end report pulled without emptying the queue is an incomplete report — and you only find out it was incomplete the following month.
Why does correcting come before exporting? Because exporting marks the receipt as exported and moves it to the ⤴ Exported tab. You can certainly still correct a field in LA Fish afterward, but it won't touch the record that already went to the accounting program; correcting it there is now the accountant's job, not yours. A correction that's one step's worth of work before export becomes two people's work after it.
Why do categories come before the report? The report groups by category. Receipts with no category are gathered under Other; an expense report whose biggest line item is "Other" doesn't tell anyone anything.
Why does the report come before the export? The report is the step where you stop and look before sending: a missing week, a total that looks doubled, or a merchant you never expected gets caught right there. If you look after exporting, you're looking at what you sent, not at what you're about to send.
Why do exported receipts leave the list? Because that's what closing means: a sent receipt isn't next month's job. When the main list shows only what's "not yet sent," you can see at a glance what's waiting the following month. If you want to see them again, there's a Show exported too box on the tab row.
If you get stuck: If you can't find a receipt anywhere at month-end, there are three possibilities: it's waiting in the queue (🕒 Pending), it dropped out of the main list because it was already exported (⤴ Exported), or it was deleted (🗑 Deleted — it can be restored from there). If it's still nowhere to be found, see Troubleshooting.
If you get stuck: If the number in the export window differs from what you see in the list, it's almost always the scope selection: All takes every receipt for that individual/organization, Filtered takes only the ones matching the filter conditions. At month-end, what you want is usually the second one. Accounting software templates only appear in the list in Premium Office; Standard and Premium have universal Excel and CSV. Check Pricing for how the plans differ.
Related Pages
Exporting
The sixth step of closing: templates, scope selection, and where the file gets saved.
Sending to Accounting
If you'd rather send directly to your program than download a file, setup and quotas are here.
Reports
The detail of the fifth step: monthly, category, merchant, and VAT summaries, plus Custom Report.
Search & Filtering
How to set up the closing filter once and recall it with one click every month.
Last updated: 2026-10-06